REFUND POLICIES
VERY IMPORTANT CHANGE FOR CALCULATION OF
DROP AND
WITHDRAWAL FEE ADJUSTMENTS
The Tennessee Board of Regents instituted effective Fall 2007 a new system wide policy for calculating refunds and fee adjustments. We want to inform all students about this change and also advise that if you plan to drop any courses or withdraw from Chattanooga State Technical Community College, you should do so before the start of classes to receive a 100 percent refund.
Students taking more than 12 hours benefit in that tuition calculations are capped at 12 hours and no additional tuition and fees are assessed for registering for more than 12 hours.
This new system will affect full-time students taking more than 12 hours who -- during a fee-adjustment period – adjust their schedules to below 12 hours, including withdrawal. Students who fall into this category will be assessed a prorated fee for the dropped hours. Example: If a student originally registered for 15 hours and dropped to 9 hours during the 75 percent fee-adjustment period, the adjusted student-fee assessment before any refund will be nine hours at the full rate per hour and six hours at 25 percent of the per-hour rate.
The difference between this calculated assessment and the original tuition and fee amounts capped at 12 hours would be the refund.
In short, the fee adjustment will be based on courses dropped; and it is possible that certain adjustments will result in no refund after the fee adjustment period.
Students are encouraged to better plan their schedules and retain their full-time status on their way to a timely and successful graduation.
WITHDRAWALS
The following illustrates how a student’s fees are adjusted during the corresponding fee adjustment periods:
| Fee adjustment | multiplier | per hour | max amount | charge |
|---|---|---|---|---|
| Period** | Rate | Charged | Reduction | |
| 75% | 0.25 | 107.00 | 1253.00 | -851.75 |
| 25% | 0.75 | 107.00 | 1253.00 | -49.25 |
** The above table is based on 15 credit hours enrolled and total withdrawal from college.
(Scenario #1) If the student withdraws during the 100% fee adjustment period, the student’s charges will be reduced by an amount not to exceed the max amount charged at the time of registration.
(Scenario #2) If the student originally registered for 15 hours and withdraws during the 75% fee adjustment period, the following formula is used:
(# Hours X Multiplier) X (Per Hour Rate) – (Max Amount Charged) = Charge Reduction
OR
(15 X .25) X (107.00) – (1,253) = -851.75
DROPS
(Scenario #3) If the student originally registered for 15 hours and drops to 9 hours during the 75% fee adjustment period:
Original Fees:
$1,253.00 (Maximum Amount Charged)
Adjusted Fee (i.e. Dropped from 15 to 9 hours during the 75%
period):
(6 Dropped Hours X .25) = 1.5 hours
1.5 Hours X 107.00 Per Hour Rate = 160.50
Plus
(9 Remaining Hours X 101.00 Per Hour Rate) = 963.00
Adjusted Fees: 160.50 + 963.00 = 1123.50
vs.
Original Fee: 1,253.00
Total Adjusted Fees: 1123.50 – 1,253.00 = -129.50
| Full Term (part of term 1) – (August 23 – December 13) | |
|---|---|
| Last Day for 100% Refund | August 22 |
| 75% Fee Adjustment Period | August 23 - September 5 |
| 25% Fee Adjustment Period | September 6 - September 19 |
| 1st Half (Part of Term F) – (August 23 – October 10) | |
| Last Day for 100% Refund | August 22 |
| 75% Fee Adjustment Period | August 23 - August 28 |
| 25% Fee Adjustment Period | August 29 - September 3 |
| flex (Part of Term X) – (September 2 - December 13) | |
| Last Day for 100% Refund | September 1 |
| 75% Fee Adjustment Period | September 2 - September 14 |
| 25% Fee Adjustment Period | September 15 - September 26 |
| 2nd Half (Part of Term L) – (October 15 - December 6) | |
| Last Day for 100% Refund | October 14 |
| 75% Fee Adjustment Period | October 15 - October 21 |
| 25% Fee Adjustment Period | October 22 - October 27 |
| RODP (Part of Term ROD) – (August 23 - December 11) | |
| Last Day for 100% Refund | August 22 |
| 75% Fee Adjustment Period | August 23 - September 5 |
| 25% Fee Adjustment Period | September 6 - September 19 |
| G1 (Part of Term G1) – Special Industry – (August 23 - November 3) | |
| Last Day for 100% Refund | August 22 |
| 75% Fee Adjustment Period | August 23 - August 31 |
| 25% Fee Adjustment Period | September 1 - September 9 |
| G2 (Part of Term G2) – Special Industry – (September 4 - November 20) | |
| Last Day for 100% Refund | September 3 |
| 75% Fee Adjustment Period | September 4 - September 13 |
| 25% Fee Adjustment Period | September 14 - September 23 |
Note: The dates for refunds noted above are subject to change at any time prior to or during an academic term, due to emergencies or causes beyond the reasonable control of the institution…including severe weather, loss of utility services or by order of federal or state agencies.
Fee adjustments will be processed beginning approximately two weeks after the end of each refund period. It takes several weeks to process all the fee adjustments. The college will deduct from proposed refunds any amount owed by the student to the college.
The result of the fee adjustment for students who receive financial aid may be returned to the financial aid program and/or applied to the balances owed to the college.
Students on the Deferred Fee Payment Plan will still be responsible for any unpaid tuition, fees, and other charges after fee adjustments. Fee adjustments will cause a recalculation of installment payment amounts.
Students must withdraw from all classes on or before the dates given above to be eligible for a fee adjustment.
Fee adjustments for sessions other than Full Term will be prorated per TBR policy.
PLEASE NOTE: All refunds, including financial aid, will be mailed. Please notify the Admission or the Registrar of any address/mailing changes.